Who we are
Our website address is: https://datastudies.eu
What personal data we collect and why we collect it
We strive to update our CMS (Joomla for most of the website, but WordPress on the /plant-db-map page and its sub-pages like https://datastudies.eu/plant-db-map/input) and the extensions/plugins we use, as soon as updates are available; as well as using as few and reputable extensions/plugins as practically possible; together with password and other security as advised by best practice, we hope that this will give our and your data sufficient protection.
In case of a data breach, we will inform our known users (namely b. Visitors with logins and c. Submitters on the /plant-db-map/input form) as soon as possible.
a. General visitors
Only session cookies are used by the website, as needed for the normal functioning of the website CMS; these are discarded when you close your browser. They contain no personal data, and mainly test if the browser accepts cookies (as would be relevant should the visitor try to register later in the session).
Your IP address and browser agent are recorded with your page requests by the webserver log. Our webhost keeps these logs for 30 days, then discards. Beyond that, the data are anonymously amalgamated into monthly website visitor statistics — registering the hour, (claimed) country, (claimed) OS and browser of visitors, — and what pages were visited how frequently.
b. Visitors with logins
When you have been given a login to the website (typically, to download copyrighted or embargo'ed papers ahead of a workshop), then we obviously have your username and email address as well as your name. Beyond that, only the last date+time of login is stored. When you log in, the CMS also sets several cookies to save your login information and your screen display choices. Such login cookies last for two days, and screen options cookies last for a year. Selecting the "Remember Me" option, your login (via these cookies) will persist up to two weeks (if you log out of your account, the login cookies are removed).
Passwords are stored as by default for the Joomla CMS, using salted hashes. Visitors with logins can see and edit/delete all their personal data, except the account itself; this will be deleted on request.
c. Submitters on the Plant Database Map form
Beyond the considerations under point a. above, when you submit information on a Big Data project in plant biology via the input form, you can optionally leave your email: The purpose is to possibly contact you for clarification of your information, when unclear or possibly contradictory to other information we have.
If you want your contribution to the database entries to be acknowledged, not at the specific data you added but in a general location (initially, on https://datastudies.eu/plant-db-map/project), you can optionally give the name or alias you'd like cited there, hyperlinked to the URL you optionally give. We reserve the right not to hyperlink and/or acknowledge in some cases (like rude words as an alias, an NSFW, spam or irrelevant URL, or for predominantly wrong data); if we have your contact email we will try to work that out first.
The other data you submit we accept in good faith, and make availabe on a CC-BY 4.0 (Attribution) basis, in line with the rest of the website. As pointed out before, the attribution will be under your chosen name/alias (if any), as a 'data contributor' with no further specification of what or how much data.
What rights you have over your data
If you have a login on this website or have submitted an input form, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
We don't use any third-party processor (like MailChimp for newsletters, or Akismet for spam detection), and do not share your data with any third party. We will not use your data to contact you in any other matters.